How working in a cloud at home can keep your family organized – Guest Post

How working in a cloud at home can keep your family organized

Everyone’s heard of “the cloud.” But many average users assume the cloud is some highly sophisticated program designed solely for businesses. If you’re not using the cloud at home, you’re missing out on the major benefits it can offer for personal organization.

Many homes today are connected to the Web via several devices. You probably have a desktop and at least one laptop—maybe two—not to mention several mobile devices floating around, including tablets and smartphones.

Multi-device access

You’ve probably had the experience of working on a file on one machine, then wanting to work on the same file later from a different device. Maybe you used your laptop to type a letter, but your laptop isn’t connected to your printer. What do you do? You could email it to yourself, open the file on your desktop and print it from there. If you were using the cloud, emailing yourself would be completely unnecessary—you could simply access the same file from your desktop and print it without any added steps.

Photo sharing and storage

Everyone uses digital cameras today. We take tons of pictures of our kids, and we want to share them with other family members. Have you ever tried to email huge digital image files? Most email programs will allow you to attach a few files to each message before you’ve exceeded your maximum size limit. If you’re sending more than a handful of photos, be prepared to send multiple emails.

The cloud eliminates the need to painstakingly attach a few images to consecutive emails to get them from point A to point B. Using the cloud, you can simply create a folder shared with certain family members or give a family member access to your cloud storage account. Many cloud-based file-sharing services will provide automatic notifications to other users if a file or folder has been updated, so you may not even have to send a text or make a phone call to let someone know you’ve added some photos.

The other problem with the hundreds to thousands of digital images most of us have stored on our hard drives today is the massive amount of space they require. If you’re using a cloud-based storage system, you can safely delete photos from your hard drive which are stored in the cloud. Even if a disaster should strike and your hardware be destroyed, your photos will be safe and secure in the cloud for easy access from anywhere. You can even scan important hard-copy documents, such as wills or birth certificates, as an added security in case of disaster.

Family event planning made easy

Getting together with a big group of family and friends is always a good time, but the planning process can get pretty complex. How do you know who’s bringing what? What activities are being planned? What supplies do you need to bring for your immediate family?

The cloud makes collaboration between family members simple, just like photo sharing is simple. Instead of coordinating a dozen phone calls and making ten different lists, you can easily collaborate with a group of friends and family members to plan an entire event in significantly less time. Every user with access can both view and modify the files, leaving notes to other users or making suggestions.

Every user will always have the most up-to-date file, minimizing the potential for errors, and every user can access the file anytime. No more waiting for Aunt Barb to send you the most recent supplies list or trying to find a time to connect with Cousin Sue. Who knew the cloud could reduce family drama, too?

The cloud isn’t just for businesses any longer. The same features beneficial to businesses can help families stay organized and maintain a safe backup of photos and other important documents. It’s also inexpensive; certainly costing less than the therapist you’d need to cope with all those family blowouts.

Author Bio

Robert Stanley is a content producer at Click Software, a field workforce management software company which also offers a variety of resources on capacity planning and mobile business apps.

Image courtesy of ddpavumba/ FreeDigitalPhotos.net

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